WINTER 2010 CALL FOR PROPOSALS

The Embassy of the United States of America in Azerbaijan is announcing the 2010 winter round of the Democracy Commission Small Grants Program. This program seeks to support development of Azerbaijan’s democratic institutions and civil society by awarding on competitive basis small project grants not to exceed $24,000 to Azerbaijani nonprofit, nongovernmental organizations (NGOs), nonprofit community-based organizations (CBOs) and other nonprofit associations and community groups, as well as independent local media organizations.  The closing date for applications is December 30, 2009.

What Type of Projects are Funded?

The competition is open to all well-developed and innovative grassroots initiatives aiming to create open, tolerant and democratic society, develop pluralistic communities and foster social responsibility.  The Democracy Commission has chosen to address the following topics within this call for proposals:

• Promoting free and fair democratic elections;
  
• Building civic responsibility and democratic values;
  
• Supporting transparency in public institutions and anti-corruption;
  
• Development of free and professional media and participatory journalism;
  
• Advancing collective responsibility to protect the environment;
  
• Facilitating conflict resolution projects to support lasting peaceful resolution of Nagorno-Karabakh conflict;
  
• Monitoring of human rights violations and advocating for rights and freedom. Projects NOT funded by the Democracy Commission include:
  
• Fund-raising campaigns;
  
• Humanitarian assistance projects;
  
• Scientific research projects;
  
• Projects with budgets that exceed $24,000 and take more than a year to implement;
  
• Projects that duplicate existing projects being implemented by an organization;
  
• Projects submitted by for profit, commercial organizations;
  
• Projects that aim to support partisan political activity.

How to Apply?

Qualified organizations may apply to the Democracy Commission no later than December 30, 2009.  Please submit completed application and all supporting documentation to BakuDemCom@state.gov.  Upon submission application you will receive a confirmation. Please click the icons below to download the application form and application guidelines.  Please note that all organizations are required to use the official Democracy Commission application form to submit their projects in ENGLISH.  Applications that do not meet minimum standards set forth in application guidelines will not be considered.

Evaluation Process

U.S. Embassy Baku has formed a Review Committee consisting of representatives from different U.S. government agencies and experts from international donor organizations to review submitted proposals.  The Committee meets regularly to review qualified applications.  Once the application process is over, it will take up to two months for the Committee to complete its review process.  Some of the applicants may be invited for an interview during this review process.

Evaluation Criteria

The Democracy Commission will use the following general criteria to evaluate all submitted grant proposals:

• The project proposal demonstrates that the organization has sufficient expertise, skills and human resources to implement the project;
  
• The organization demonstrates that is has a clear understanding of the underlying issue that the project is aiming to address and is able to articulate it without using excessive generalizations;
  
• The organization has consulted relevant literature, experts and potential partner organizations during the project’s design phase;
  
• The organization has identified appropriate beneficiaries or target groups in a way that maximizes project outputs and outcomes and the project has a clear focus and manageable scope;
  
• The project idea and approach is innovative yet proposed project activities are concrete and detailed and supported by reasonable work plan;
  
• The project’s budget is well organized, detailed and reasonable.  There are no budget lines labeled miscellaneous expenses.  Entertainment and alcoholic beverage expenses are not included in the budget.  The budget demonstrates that the organization has devoted time to plan for and assess actual expenses associated with the project instead of providing rough estimates;
  
• The organization has clearly articulated how it will assess and measure its own performance throughout the project implementation phase using concrete quantitative and qualitative assessment tools;
  
• The project proposal describes clearly the approach that will be used to ensure maximum sustainability of the project’s results after its completion.
  

2009 Application Form

Budget Guidelines and Form

AZERBAIJANI